How CertifiedPayroll AI works
Automate prevailing wage compliance in four steps — from initial setup to ongoing filing — without hiring a specialist or writing a single manual entry.
Process
Connect your projects
Import your active Davis-Bacon contracts and prevailing wage determinations. The system maps each job classification to the applicable rate for the project state and contract type.
Add your workforce
Enter employee records once — name, trade classification, certification status. Each worker is tagged against the classifications active on their assigned project so payroll pulls the correct rate automatically.
Process weekly payroll
Log hours worked per project and classification each week. The engine calculates gross pay, fringe contributions, and any required adjustments — and flags entries that deviate from the loaded rate schedule.
File certified reports
Generate pre-filled certified payroll reports in the state-required format and submit them on schedule. Signed outputs are available for download or direct export to your document management system.
FAQ
Does CertifiedPayraw AI detect misclassification errors?
No. The system maps classifications to loaded rate schedules and flags deviations from known rates — it does not observe actual work duties performed by employees. Misclassification that arises from assigning a worker to the wrong trade classification is outside the system's detection scope. Firms remain responsible for ensuring the classification assigned to each worker reflects the work actually performed.
What states and contract types are supported?
CertifiedPayroll AI currently covers Davis-Bacon and Related Acts contracts across all 50 states. Support for state-specific prevailing wage laws beyond federal thresholds is in active development. Coverage for a specific project or contract type can be confirmed prior to onboarding.
How does the pricing compare to a full-time specialist?
Specialist payroll firms serving the construction industry charge $54,000 or more annually for ongoing Davis-Bacon compliance work. CertifiedPayroll AI is priced at $299/month — $3,588/year — for the core automation suite including rate schedule management, classification mapping, payroll processing, and certified report generation.
How long does initial setup take?
Most firms complete the initial project import and classification setup within one session. The rate schedule for a given contract can be loaded in minutes. Full onboarding — connecting all active contracts and employee records — typically takes under two hours for a firm with up to 25 workers across three active projects.
Who holds responsibility for the accuracy of submitted reports?
The submitting firm retains full legal responsibility for the accuracy of certified payroll submissions. CertifiedPayroll AI acts as the processing and formatting layer. All outputs are available for review prior to submission. Firms should verify flagged entries and confirm classifications with their own compliance oversight before filing.
Is there a free trial or onboarding period?
A 14-day evaluation period is available on request. This allows firms to connect a single active contract, load up to five employee records, and process one payroll cycle before committing to a subscription. No credit card is required to start the trial.